6 workflows that pay for
themselves in 30 days
Concrete automation examples. Realistic ROI models.
Typical payback timelines based on South African SMB scenarios—designed for teams ready to invest in reliable, managed automation.
Premium automation
with clear financial sense
Each example includes modeled ROI and typical payback timelines for South African SMBs
Lead Capture Automation
Eliminate manual lead entry
Businesses commonly lose 30-40% of web leads due to manual follow-up delays. Each lost lead can represent R2,000–R3,000 in potential revenue.
Website forms → instant CRM entry → automated WhatsApp/email → task assignment to sales rep
Appointment Scheduling & Reminders
Reduce no-shows dramatically
No-show rates around 15-25% are common, costing businesses R30k–R60k/month in lost revenue. Manual scheduling can consume 8-12hrs/week.
Online booking → auto-confirmation → 24hr SMS reminder → day-of WhatsApp → post-appointment survey
Invoice & Payment Follow-up
Accelerate cash collection
Payment cycles averaging 40-50 days are typical. Around 12-18% of invoices go overdue, requiring 8-12hrs/week of manual chasing.
Auto-invoice on delivery → payment reminders at 7, 14, 21 days → escalation workflow → auto-reconciliation
Stock Level Monitoring
Prevent costly stockouts
Stockouts and emergency orders can cost R50k–R100k/month. Manual inventory checks typically consume 5-8hrs/week without preventing issues.
Auto-track inventory → reorder point alerts → automatic supplier orders → delivery tracking → stock reports
Employee Onboarding
Onboard efficiently and consistently
HR teams commonly spend 2-4 full days per new hire on manual onboarding. Inconsistent processes and lost documents are frequent issues.
Contract generation → e-signature → access provisioning → training schedule → checklist tracking → completion alerts
Weekly Performance Reports
Automate time-consuming reporting
Managers commonly spend 6-10hrs every week manually compiling data from multiple systems. Reports are often delayed or contain errors.
Auto-pull data from all systems → compile & calculate → format → distribute to stakeholders → archive
Why these workflows
deliver fast returns
Immediate value
Time savings start the day you go live. No waiting months to see results.
Compound returns
Every hour saved, every week, adds up. At R400/hr, 10hrs/week = R208k/year in value.
Revenue protection
Captured leads, prevented stockouts, faster payments—these drive direct revenue impact.
Which workflow should
you automate first?
Book a free 30-minute diagnostic. We'll analyze your processes and model realistic ROI for each potential workflow.
No obligation. No sales pitch. Honest ROI modeling for your specific situation.